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If there are certain agreements regarding working hours, for example, then this information should also be included in the contract. To demonstrate agreement with this contract, please be sure to sign and email back to [Contractor.Email]. Sometimes a virtual assistant contract will need a section on restrictive covenants. %PDF-1.7 Immediately upon the written request by the Hiring Party at any time, the Contractor will return to the Hiring Party all proprietary information and all documents and/or media containing any such proprietary information and any and all copies or extracts thereof (collectively the "Materials"), whether created by Contractor or not, save that where such proprietary information is a form incapable of return or has been copied or transcribed into another document, it shall be destroyed or erased, as appropriate. You can modify it and reuse it. What about holidays? Indy provides a free sample virtual assistantcontract templateyou can use in a pinch, but if you want to take your virtual assistant business to the next level, check out Indy's contract creator. If you do work and your client decides they're no longer interested in working with you, you want to be protected to ensure you get paid for the work up to that point. Fully editable with standard terms and clauses. If you want, you can make your clause easier to read by splitting this clause into two sections: Outside of just compensation, there are a lot of things around money that should be specified in the contract. Should any provision(s) of this Agreement for any reason be declared invalid, void or unenforceable by arbitration or a court of competent jurisdiction, such adjudication shall in no way affect any other provision(s) of this Agreement or the validity or enforcement of the remainder of this Agreement, and the provision(s) affected shall be curtailed only to the extent necessary to bring the Agreement within the applicable requirements of the law. Virtual Assistant Agreement - WORD & PDF template - Legalscrolls By using Bonsai, you get to create, edit, and download your very own assistant contract in mere minutes. (a) Over the course of this Contract, one party may need to send a notice to the other party. B. Signatures are that important! It clarifies exactly what the expectations, responsibilities, obligations are of all parties while providing assurance that the agreement is legally sound. Free Virtual Assistant Contract Template - Bonsai They help you clear things up and protect both parties. The document is created before your eyes as you respond to the questions. Essential Elements of a Virtual Assistant Freelance Contract. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise. It also covers the virtual assistant for copyright infringement, which is a legal battle that nobody wants to enter. Bonsai has helped create 1,023,928 documents and counting. - The Client is responsible for implementing the insights and techniques learned from the Coach. As you are creating or revising your contract as a Virtual Assistant, here are five key provisions that should be in EVERY VA contract (no exceptions!). Just refer to your VA contract and youll have all the data you need to make a compelling case when defending yourself. Contracts are made to outline what will be done by each party and when it will be accomplished. IN WITNESS WHEREOF, the Parties have executed this Virtual Assistant Services Agreement as of the date first written above. A. A typical virtual assistant contract template is a one-page document, sometimes comprises of many pages depending on the number of factors and necessary information you want to include in the contract. With a contract, you can establish your VA as a service provider and not an employee. #1: Payment Terms You want to get paid for the work you do, right? Contractor and Hiring Party understand that the Services are not the exclusive activity of Contractor, and that Contractor may undertake other business activities during the term of this Agreement that are not in conflict with Contractor's Services to Hiring Party. In an agreement like this, standard contractual clauses are also included, such as choice of law and venue. Contractor's obligations under Sections Seven (7), Eight (8), Nine (9) and Ten (10) shall survive the termination of this Agreement. While you shouldn't rush through any clause when drafting up your virtual assistant contract template, this section is fundamental as it covers the main aspect of your job. You may be given proprietary information regarding the company and the people that you're working with. Close it out with a section for signatures and date of acceptance. Sometimes you may require more input, at other times - much less. This document is a binding virtual assistant contract agreement between (Name of Client) and (Name of the Service Provider). Win clients with this affiliate marketing proposal template. Free Virtual Assistant Proposal Template Fully editable with custom branding and templated offering. <>/Metadata 251 0 R/ViewerPreferences 252 0 R>> If you want more than one client, then you should create your own virtual assistant contract template. This can include which third party may be utilized for resolving any disputes. And I would dare say most upright, ethical business owners will want to PAY you for the work you do! Start with an introduction of the prospective collaboration, a summary of your relevant experience and capabilities, testimonials from previous clients, expected pay and payment structure, and any other relevant details. ;FqFZ[5}7sEpn&[r\2 &=G5|bD SGq+)*&'EwYVIv6(6:Ck%N&pu6#0JUK THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. This Contract applies only to the Client and the Coach. Good condition is defined as (Enter Value). B. Contractor may terminate this Agreement at any time, with or without cause, upon thirty (30) days' prior written notice. Whether you're a freelancer or own a virtual assistant company, a wise virtual assistant (VA) wont want to start work without a contract in place. Your contract should answer these questions: Your contract needs to include your payment terms clearly. A. Contractor acknowledges and recognizes the highly competitive nature of the Hiring Party's business, that access to Confidential Information renders Contractor special and unique within Hiring Party's industry, and that Contractor will have the opportunity to develop substantial relationships with existing and prospective clients, accounts, customers, consultants, contractors, investors, and strategic partners of Hiring Party during the course of and as a result of Contractor's engagement with Hiring Party. This helps make sure that there's an alignment of expectations. All Services will be performed to the best of the Contractor's abilities in accordance with generally accepted professional standards and in an expeditious and economical manner. Hiring Party may assign, transfer, delegate and/or grant all or any part of its rights pursuant to this Agreement to any person or entity. Any and all source code developed by Contractor for Hiring Party shall also be considered Confidential Information for purposes of this Agreement. The Coach will begin work on February 1, 2023 and will continue until the work is completed. One important element of the virtual assistant contract is to specify the nature of the working arrangement that the VA or service provider will be legally considered an independent contractor of your company, and not an employee. Our Virtual Assistant is very similar to in-house administrative assistants because we offer the very same or very similar online support services.However, there are two major differences as well and these are:. If youre hiring someone from a virtual assistant company, theyll typically offer you a standard PDF or Word contract that can be directly used. There are virtual assistant service providers that wouldn't consider doing business with a client without a signed contract. Most virtual assistant businesses already handle this aspect for you in your client agreement. Sample Virtual Assistant Contract - What Terms to Include Then, details about the actual work and virtual assistant services, such as what the projects are, deadlines, milestones, fee information, etc., will be included. - The Client and the Coach do not have a partnership or employer-employee relationship. Payment for the Services will be made on the following basis: 5.1 Contractor Compensation. 7.4 Survival of Contractor's Confidentiality Obligations. This Agreement shall be construed in accordance with, and governed by, the laws of the United States of America. A non-solicitation clause or non-compete clause is also important for the client or company hiring the virtual assistant. Your termination clauses also need to include the notice period youll give them and how youll be handling any pending payments. This is where all your usual duties, terms and conditions, payment details, and more are specifically stated in a draft contract. This indemnification includes, without limitation, any loss incurred by Hiring Party as a result of Contractor, or any person or entity engaged or employed by Contractor, breaching any obligation of confidentiality in violation of Section 7 herein or claiming ownership of Pre-Existing Works in violation of Section 6 herein. Keep to the step-by-step instructions below to electronically sign your virtual assistant agreement: Find the form you need to sign and click Upload. 1.6 Support. A. Contracts are legal documents that aim to guard against the disclosure of confidential information and protect intellectual property rights. Billing notations should always include a payment term after the invoice is delivered, and consequences for late payments. As an employer, hiring a virtual assistant holds many potential benefits. One of the most important clauses in every contract, your payment details will include your rate, when youll be paid, and how you'll be paid. It establishes, in clear and legal terms, what both parties are expected to do. B. Scope creep essentially happens when the client gives the virtual assistant more tasks or asks for more work beyond the terms agreed upon without increasing the virtual assistant's pay. You can choose from a flat fee, milestone payments, or hourly, daily, weekly, monthly or per-word rates. In the age of the internet, many businesses also individuals are choosing the leverage virtual aide services, instead of spending to money or means on an in-office or physically present assistant. A virtual assistant contract is a legal working agreement between the virtual assistant and the person or company that hires them. No matter what stage you are at with your Virtual Assistant service-based business you'll want to grab our FREE VA Resources today! Isabelle Binnie-Dawson, owner of Izzy Virtual Assistant 21 Chaucer Road, Bath BA2 4QX for 2 years following the termination of this Agreement, Service Provider shall not directly or indirectly solicit or attempt to solicit any customers or suppliers of Client other than with the permission of the Client. Often, a virtual assistant will send you progress reports which gives you the chance to monitor how much work they have done which is usually difficult to do for someone who works in an office full time. B. x}ks\GrwE?'A6olc9d;6,6I j9' Q[]|{>=g:89xowVF5MmalB_79U6Yrghh6qllP]f!mBw&eZyMLVgLebMY .bM-mcftLo\qmJR]z.qxj9_lmmkqHZB0nbFF2&N*s76y3udqY2X9SxlyMXD{hl$MKRv5q v@!d$oqmm&6QOT]ac?5XjmF}W;e#_k4}9v(;.vkC?3 /~\7?Z1.`ThkBT4=:y ,3FE_#f7TR#:8H Charges can be made by the project, by the hour, by the day (if this option is chosen, its a good idea to specify a length of hours in a day), by the week, or monthly. Hence, a virtual assistant contract is essential to protect your rights as an independent contractor. SAMPLE VIRTUAL ASSISTANT CONTRACT This work for Hire Agreement ("Agreement") is made January 17, 2014, between [Your VA or VA Company] and [You or Your Company]. }4Vccfg.)0E 4hk2RnF;iT3L&ZnUN&g X@ These include tasks as varied as managing email and phone correspondence, organizing work tasks, writing, monitoring and managing social media , and performing other assorted duties as outlined here: When considering which services to include in the agreement, almost any work can fit. In the age of the internet, many businesses and individuals are choosing to utilize online assistant services, instead of spending the money and resources on an in-office or physically present assistant. D. Provided equipment must be returned in good condition, or the Contractor is responsible for the cost. 6.2 To the extent, if any, that the Materials are not deemed "works-made-for-hire" under the United States Copyright Act of 1976, as amended, and/or involve rights other than copyrights, and/or Contractor owns or controls any rights in the Materials, Contractor irrevocably and unconditionally grants, transfers, assigns, quitclaims and sets over to Hiring Party all rights of every kind and nature in and to the Materials, including without limitation all copyrights, trademarks, patents, intangible property rights, and all other property or intellectual property rights, throughout the universe in perpetuity. Note Time Doctor does NOT charge any additional fees for this service. Hiring Party may terminate this Agreement, at any time, with or without cause, immediately upon written notice. A virtual assistant contract template can be created by either making one from scratch every time you need it or by using a sample and editing that. 3.3 Coach Has Right To Give Client Work Product. 8.3 Coach Indemnity. Virtual Assistant Contract Template - Virtual Staff Finder A Virtual Assistant Contract is an agreement formed between a company and an online assistant. This is particularly useful if your VA has direct access to your customers or if youre training them to do a particular job. As compensation for the Services rendered by the Contractor pursuant to this Agreement, Contractor shall be paid as follows: [PAYMENT TERMS]. Here youll want to include the tasks that will need to be completed on a day to day basis, as well as the specific services youre being hired to provide. Thank you! - The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights. However, if youre hiring a VA by yourself, this clause is extremely important as youll be directly employing them. The agreement should clearly outline the roles and responsibilities of the virtual assistant and the financial terms. Contractor acknowledges that in order to effectuate the promise to hold Confidential Information in trust for Hiring Party, it is necessary to enter into the following non-solicitation covenant. If your client isn't providing the contract for review, there are a few things to consider when choosing a virtual assistant contract template. However, you cant hire one without a detailed virtual assistant contract. There are largely three types of virtual assistant contracts: This is a simple legal document for a service or project. Typically, there is a section on description of services' that lays out the specific actions or deliverables that will come from the contract. A Virtual Assistant Agreement is a document between two parties, the virtual assistant and the client, for a contractual working relationship. Though this section is usually included in your client's contract if they work for a larger company, it doesn't hurt to add this clause to your own virtual assistant contract template. Other names for the document: stream The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. This would include the liabilities of both parties if certain conditions are not met or if certain terms are violated. Contractor acknowledges and agrees that Contractor is solely responsible for payment of Contractor's taxes incurred in connection with any compensation received hereunder. 8.2 Client Indemnity. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). This type of clause will most likely be used if you become a subcontractor for another virtual assistant company. - The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days). Intellectual property is inclusive of trademarks, logos, general brand elements, trade secrets, business processes, elements contributing to a unique product, and other items specifically defined here as: B. Step 1: Set Up A Discovery Call Step 2: Prepare And Show Up For The Call Step 3: Send In Your Proposal Step 4: Follow Up (Just In Case) Step 5: Send In Your Contract, Invoice And Welcome Packet Step 6: Schedule A Follow Up Chat Or Call Your Turn Steps You Need To Take To Onboard Clients As A Virtual Assistant Otherwise, all of the time you spent drafting up the contract will have been for nothing. Furthermore, such information would reasonably be considered to cause harm to the Client. tBLSayPr#7#Es!"\%Id +07R2;B.c!'p G/;AVIun)"hH$ :AU?2I[Ce.`YJF3(!R(BIp63i$`G_N#eKIJ#VY6z l[q61pvFeX73 s90Wj[ When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. Discover other templates in the same category. 9.6 Signatures. It's up to you, of course, but weigh how much you'll be getting paid and if the contract is worth it to you. It should be without errors and omissions. When a disagreement arises, you can reference your VA contract to see whether its in contradiction to the terms youve outlined earlier. A Virtual Assistant Agreement is a document between two parties, which virtual assistant and aforementioned client, available ampere contractual working relationship. Examples of such information include login information, credit card information, business and banking account information, email, phone, fax, or address information for marketing outreach lists, and other items specifically defined here as: C. Such confidential information will not be released by the Contractor except as authorized by the Client according to law. If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. Save - Print Your document is ready! The Contractor will invoice the Client no later than _____ days following the conclusion of a billing period. While drawing up a VA contract is essential, it doesnt guarantee that youll get the quality you expect. More often than working a traditional full-time job with a company, virtual assistants tend to work as independent contractors. 7.2 Treatment of Confidential Information. This section is one of the most important because it describes the . [Creator.FirstName][Creator.LastName] Top Virtual Assistant Contract Template to Protect - A Self Guru This way, your VAs cant track their hours unless theyre actively working! Intellectual Property Rights help both parties understand who owns what's being created. This is the simplest contract you can draw up and is suitable for most short-term VA engagements. In addition, virtual assistant services provided can include: A. Links to such Third Party Materials are for your convenience and does not constitute an endorsement of such Third Party Materials. Start with an industry-specific contract template, add your own terms, and send it off to be signed. Have a state about whether you use your own equipment or if the client provides you with some. Preview Download or Fill PDF Online What Is a Virtual Assistant Contract? Because a virtual assistant is responsible for assisting managers or even a whole office, clarifying when youll actually be working is a must for managing expectations. For added convenience, Time Doctor integrates with TransferWise, PayPal and Payoneer. Free Independent Contractor Agreement Template, Free Project Management Agreement Template, Free Social Media Management Contract Template, Free Online Invoice (with our Invoice Maker), Online Invoice Generator & Invoice Template, Free Consultant Statement of Work Template, Free Digital Marketing Scope of Work Template, Free Website Development Scope of Work Template, Interior Design Services Agreement Template, Free Writing Partnership Agreement Template, Free Software Maintenance Agreement Template, Free Small Business Partnership Agreement Template, 2023 Bonsai Technologies Inc - Bonsai partners with Stripe Payments Company for money transmission services and account services with funds held at Evolve Bank & Trust, Member FDIC. At the end of any contract, you don't want to be left in limbo wondering what happens next. Contractor may not transfer or assign this Agreement or its rights or obligations under this Agreement without the prior written consent of Hiring Party which may be withheld in Hiring Party's sole discretion. Hiring Party shall have the right to utilize (or not utilize) the Materials in such manner as Hiring Party, in its sole discretion, shall determine, with the right to make such changes in and uses of the Materials as it may choose and the right to exploit the Materials by any and all means, in any and all media, whether now known or hereafter devised, throughout the universe in perpetuity. Charges and billing can take a wide range of formats. The term length is the amount of time this agreement will be in effect and can be renewable per the terms. The size and structure of the virtual assistant project or projects doesn't matter, this agreement can be used for all types of these contractual virtual assistant relationships. We provide all types of marketing, administrative and creative support for small and big . 1. Virtual Assistant Agreement - Template - Word & PDF - Wonder.Legal A. <> Not only that, there are some other key areas that which a lawyer could be beneficial to you. 3.7 Client-Supplied Material Does Not Infringe. How to Start a Virtual Assistant Business - NerdWallet Expenses do not need to be pre-approved by the Client. C. If the Contractor does not invoice within ____months following a period of work, the Contractor agrees to forgo payment. Signatures transmitted by facsimile or electronic transmission by .PDF or otherwise shall be considered valid, binding and effective for all purposes. You fill out a form. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. Virtual Assistant Agreement - Template - Word & PDF - Free Virtual